Communication Archives

Advantages of Sending a PDF to a Fax Machine Online

May 5, 2020 Rachel Esposito Communication

While there are many newer ways to send documents these days, faxing remains to be one of the most reliable thus, it is still preferred by several business companies and government agencies. With online faxing, this mode of sending documents has truly reached another level. It meant convenience and lots of advantages to those who have always been using fax machines in their day-to-day operations.

Indeed, faxing your documents through your computing devices is beneficial to business owners and agency heads. This means that you can transmit files and receive documents wherever you may be. Online faxing is easy to learn and use even if you are not a computer techie. It is also possible for you to attach your signature. When your sent files are received, you will get feedback that the documents you transmitted are received by the right person you are sending the documents. But while online faxing is a reliable method of transmitting files, you will have better security when you fax a PDF document online.

Portable Document Format or PDF is developed by Abode as a file format and file extension. Here are the reasons why you should send documents in PDF form.

Versatility

PDF is an independent entity from the hardware of your computing device, which means that it can work on Unix, Macintosh, or Windows. It is an application software that can be read across different platforms. This makes it convenient to prepare documents in PDF form, whether you are using either Macintosh, Unix, or Windows.

Hard to Alter

When faxing a PDF online, the original appearance of the document will be viewed by the receiver. It will also be in PDF form when printed. This should assure you that you have received an original file that has not been tarnished or meddled with.

Original files are more difficult to alter when PDF is used, which cannot be said when using other formats like GIF, JPEG, or TIFF. When sharing photos, it is best to create it in PDF format. It is almost impossible that it will be tampered.

Extra Protection

While PDF files are difficult to alter, you can also add additional security by applying a password on your documents. With a password, you can protect your file from being printed, edited, and copying. When faxing and you allow the receiver to do those above, you can provide the password.

PDF is used in legal documents because of these reasons. You see them in bank statements, tax papers, and other important forms.…

Businesses that May Need Internet Faxing

December 11, 2019 Rachel Esposito Communication

Online faxing or internet faxing is one of the latest methods of sending and receiving faxes. Technological advancements have seen many ditch traditional faxing methods which are a bit complex compared to modern methods. Internet faxing is simple and very convenient because all you need is an email address and that of the recipient, fax number and fax service provider. A fax number is essential because it helps ensure a particular mail is addressed to the right person. You need to register with a specific online fax service to get a fax number.

Google is one of the best mail services used in sending and receiving faxes. You can use the Google fax number in online faxing. To understand a lot about the Google fax number, find more info on https://www.gmailfaxpro.com/tutorials/google-fax-number/. The process of sending and receiving faxes is simple. You have to attach a document to your mail and address it to the recipient’s email address. Remember to include their fax number.

The file will be sent through phone lines via a traditional fax machine. The fax service provider then receives the sent fax through its digital servers before translating it into a format that can be read by a fax machine. This will be converted into an email attachment which is later sent to the recipient’s inbox. It is that simple. There are several businesses that rely on internet faxing to send and receive documents. Here are some of them.

Marketing Agencies

It is one type of business that benefits greatly on internet faxing because they use it as a backup to some of their strategies like email marketing. These companies receive loads of emails each day. Faxing helps reduce the chances of sending duplicate emails, which makes it easy for people to read these emails.

Financial Institutions

It is another sector that stands to benefit the most from online faxing. This is because they mostly deal with signatures which may require faxing at one time or the other. Banks also have to follow set procedures to avoid breaching customer privacy and other agreements. Online faxing helps to ensure everything is done correctly when it comes to dealing with essential documents in banks and financial institutions.

Law Firms

Law is another field that may require signatures on different types of documents. Issuing an online faxing option to your clients makes it easy for them to input electronic signature, essential in some of the documents for their hearings.

…

How to Send Fax from Gmail

October 7, 2019 Arian Esquivel Communication

Lots of people nowadays use Gmail for matters that are personal or business-related and which include faxing. One can send a fax from Gmail by using email faxing, which is simple to integrate with Google. An individual is provided with a google fax number that automatically converts faxes that are incoming and outgoing via Gmail.

Steps to Follow When Sending Fax Through Gmail

These are steps that one should follow when he/she wants to send a fax using the internet with google. These steps can be followed by using the free trial account, which allows one to explore all the features that come with the service of Gmail Fax.

Creating a new message which is done by clicking on the button labeled ‘Compose.’
Enter the information of the recipient. This is done at the ‘To’ section, where one enters the receiver’s fax number. This is the area where one would normally put the email of the recipient.
Attach documents to the fax. One can attach many documents with different formats on the email. Most providers accept all varieties of document formats to be attached.
Add the cover page message. This is the same place where one would normally write the message for an email. Here you write the text that you would want to include on the cover page.
The final step involves checking over the fax and ensuring that the fax number has been entered correctly and the documents attached are the required ones. After that one click on the SEND button and the Gmail fax is automatically converted and delivered within a few minutes.

Gmail fax service makes faxing via the internet to be simple and easy. After the above steps are completed, the fax takes a few minutes to be delivered and usually one gets a confirmation message on the same.

The whole process is almost similar to sending a normal email, but there are a few modifications that are made.
They include:

The fax number is entered in the ‘To’ section instead of entering the recipients’ email.
One can attach documents to be faxed to the email.
The title of the cover page can be put in the section of the subject.
The message on the cover page can be put in the area of the email that has the content.
Sending faxes online is a great choice for individuals who are looking to integrate online faxing to their Gmail account. It helps in cutting expenses which in turn saves money.